The impact you will have:

• The executive staff is efficient in their use of time, leading to a more productive team and company.
• Manage complex calendars – organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones and makes travel arrangements.
• Supported executives’ calendars are accurate and forward-looking.
• The calendar is effectively prioritized and meetings are scheduled in a timely manner.
• Executive travel is planned and booked 30 days out; invoices and expenses are submitted within 2 weeks of cost occurring.
• Act as a primary point of contact for any stakeholders for all meeting requests.
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests.
• Ensures all meeting invites have the appropriate details to have an effective meeting outcome.
• May be required to support other executive staff members if there’s a gap in coverage due to PTO, sickness, maternity leave or other absence.
• Manage confidential information with discretion and sensitivity.
• Act as a liaison with other organizations while coordinating efforts to promote proper communication and collaboration.

What we look for:

• 10+ years of applicable executive administrative experience, from a global software organization
• Attention to detail, organization and process abilities
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Excellent organizational, time-management and prioritization skills
• Strong teamwork skills; ability to offer suggestions and improvements to process and work very collaboratively with others
• Relationship management skills, and the ability to build a personal network throughout the company
• Excellent verbal and written communication skills (C1 Level and above required)
• Willing to adjust the schedule to the respective time zones of the supported. (Currently time zones of the US Territory)
• Ability to communicate clearly and effectively with senior leaders and external partners
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive and solution-oriented mindset